What to Write in a Sympathy Card?

Finding the Right Words When It Feels Impossible

I often feel stuck when I sit down to write a sympathy card. I usually get the first sentence out—something like, Dear [Name], I am so sorry for your loss. Your family is in my prayers. Then, I freeze. What else do I say? I don’t want to make them more upset. Are there any words that can ease the pain?

If you’ve been there too, don’t worry—you’re not alone. Writing a sympathy card is hard because it touches something deep. But sometimes, the most comforting thing we can do is show that we care. So, let’s take a moment to think about what you might want to hear if you were on the other side of the card.

The Purpose of a Sympathy Card

A sympathy card is more than a note—it’s a gesture of comfort, a message that says, I’m here for you, and you are not alone. It doesn’t have to be perfect or poetic. The goal is to offer sincere support to someone who’s grieving.

Yes, finding the right words can be challenging. But by writing from the heart and following a few key tips, you can create a message that genuinely comforts.

General Tips for Writing a Sympathy Card

1. Keep It Sincere and Simple

You don’t need to be a professional writer to express sympathy. What matters is authenticity. Write what feels natural—as if you were speaking to the person in real life.

2. Avoid Clichés and Overused Phrases

We’ve all heard phrases like, They’re in a better place or Time heals all wounds. These can sound empty or even hurtful, depending on the situation. Instead, focus on personal and specific sentiments.

3. Tailor Your Message

Think about your relationship with the recipient. Are they a close friend, a coworker, or an acquaintance? Your message will vary based on how well you know them and the deceased.

4. Offer Genuine Comfort

Whether through memories or words of encouragement, let them know they are not alone in their grief.

Key Components to Include in a Sympathy Card

1. Acknowledge the Loss

Begin by expressing your condolences and mentioning the deceased by name. For example:

• I was heartbroken to hear about [Name]’s passing.

• I am so sorry for your loss. [Name] will be deeply missed.

2. Express Your Feelings

Share a personal sentiment. It doesn’t need to be lengthy—just a line or two about how you feel:

• I can’t imagine the pain you’re going through, but I want you to know you’re in my thoughts.

• [Name] had such a wonderful spirit. I feel lucky to have known them.

3. Offer Support

Let them know you are there for them, and be specific about how you can help:

• If you ever need someone to talk to, I’m here.

• Please don’t hesitate to reach out if you need help with errands or anything at all.

• For those you know well, be more direct: I will run your errands this week. Let me know the right day and time. Or I will bring you a meal on Thursday.

4. Share a Memory (Optional)

Consider including a memory if you shared a meaningful experience with the deceased. It can be a source of comfort:

• I’ll never forget how [Name] lit up the room with their laughter.

• I still think about the time [Name] and I [briefly describe memory]. They brought so much joy to my life.

5. Closing with Comfort

End with a warm closing that fits your relationship:

• With deepest sympathy,

• Thinking of you always,

• Sending you love and prayers,

Sample Phrases and Sentences for Inspiration

Opening Lines:

• I was so sorry to hear about [Name]’s passing.

• Please know I am thinking of you and your family during this difficult time.

Expressions of Care and Support:

• You and your family are in my thoughts and prayers.

• If there’s anything I can do to support you, please let me know.

Sharing Memories (If Appropriate):

• I will never forget [Name]’s kindness and warmth.

• One of my favorite memories of [Name] is [describe briefly].

Comforting Closings:

• With love and sympathy,

• Holding you close in my thoughts,

• May you find comfort in the love of those around you.

What to Avoid

1. Unsolicited Advice

Phrases like "It was for the best" or "You’ll get over this soon" can seem dismissive.

2. Religious References

Be mindful of faith-based phrases like, They’re in God’s hands now, unless you know the recipient shares the same beliefs.

3. Making It About You

Avoid shifting the focus to your own experiences. Instead of saying, When I lost my dad, I... focus on their feelings.

Tailoring the Card to the Recipient

1. For Close Friends or Family Members

You can be more personal and intimate when writing to someone you know well. Share a memory, offer emotional support, and remind them of your presence.

2. For Acquaintances or Coworkers

Keep the message brief but heartfelt. Express condolences and offer general support without overstepping.

3. For Someone Grieving a Loss You Didn’t Know Personally

Focus on providing comfort and acknowledging the impact of the loss, even if you didn’t know the deceased:

• Though I didn’t know [Name] personally, I can see how much they meant to you. My thoughts are with you.

Final Thoughts: Write from the Heart

Writing a sympathy card isn’t about finding the perfect words but showing you care. A few heartfelt sentences can make a big difference to someone in mourning. Even when words feel inadequate, the simple act of reaching out can bring comfort.

So, take a deep breath, and don’t overthink it. No matter how simple, your words can be the warmth someone needs right now.

Remember: Even the smallest gesture can have a significant impact.

We'd love to hear from you! Leave a comment below with a suggestion for a sympathy card message, or share a heartfelt note that you received and found meaningful. Your experience could help others find the right words to offer comfort.